📌 Screen Sharing Tutorials
🛠️ Meeting Setup Checklist
🎧 1. Audio Setup
• Select the correct microphone and speakers/headset.• Test your microphone before joining.
• Mute yourself when not speaking to avoid background noise.
Zoom: Settings → Audio → Test Mic & Speaker
Teams: Device Settings → Audio Devices
🖥️ 2. Screen Sharing Setup
• Close sensitive windows before sharing.• Decide whether to share your entire screen or just one app.
• Enable computer audio if you plan to play videos.
Zoom: Share Screen → Check “Share Sound”
Teams: Share → Toggle “Include Computer Audio”
📡 3. Internet & Environment
• Use wired internet if possible.• Sit in a quiet, well-lit space.
• Ask others on your network to pause streaming during your meeting.
• Restart your router if your connection is unstable.
👥 4. Participant Readiness
• Remind attendees to test audio before joining.• Encourage use of headsets to reduce echo.
• Ask participants to mute when not speaking.
• Share the meeting agenda ahead of time.
📁 5. Files & Presentation Prep
• Open your slides/documents before the meeting starts.• Keep your desktop clean for screen sharing.
• Have backup copies of your files in cloud storage.
• Test any videos or audio clips you plan to share.
🔊 Common Issues & Fixes
🔁 Echo or Feedback
• Someone is connected with both computer audio + phone audio.• Two people in the same room are unmuted.
• A microphone is too close to speakers.
Fix: Mute one device, use headphones, or disable “Join Audio” on the second device.
🔈 Audience Cannot Hear Your Computer Sound
• Zoom: Check “Share Sound” when screen sharing.• Teams: Enable “Include Computer Audio” before sharing.
Fix: Stop sharing → Share again → Enable audio option.
🎤 You Cannot Hear an Audience Member
• Their microphone is muted.• Wrong microphone selected.
• They joined with “No Audio”.
Fix: Ask them to open Audio Settings → choose the correct microphone.
🚫 Your Audience Cannot Hear You
• Your mic is muted.• Wrong microphone selected.
• OS blocked microphone access.
Fix:
Zoom: Settings → Audio → Microphone
Teams: Device Settings → Microphone
Windows: Settings → Privacy → Microphone → Allow apps to use mic
🖥️ Screen Share Not Showing
• Another app is blocking screen capture.• Browser permission denied.
• Teams/Zoom not allowed to record screen.
Fix:
Windows: Settings → Privacy → Screen Recording → Allow
Mac: System Settings → Privacy → Screen Recording → Allow Zoom/Teams
🖥️Zoom Meeting Setup Guide
• Zoom Meeting Setup Guide